- Company Name
- Methods
- Job Title
- Onboarding and Vetting Officer
- Job Description
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**Job title**
Onboarding and Vetting Officer
**Role Summary**
Manage end‑to‑end onboarding and off‑boarding for permanent staff, contractors, and associates, ensuring all required UK HM Government security clearances (DBS, BPSS, SC, etc.) are obtained, documented, and maintained in compliance with GOVS007 and HMG SPF standards. Act as the primary contact within the Group Compliance and Security team, coordinating with Talent Acquisition, recruiters, project managers, suppliers, and clients to deliver a smooth, secure induction experience.
**Expectations**
- Serve as first point of contact for new hires, providing a professional and welcoming onboarding experience.
- Prioritise urgent clearance requests and manage simultaneous high‑volume activities while maintaining accuracy.
- Communicate effectively across all stakeholders to resolve clearance issues and keep parties informed.
**Key Responsibilities**
1. **On‑boarding** – Trigger and manage DBS, BPSS, SC, and other vetting checks; verify documentation, right‑to‑work, and references; ensure clearances commence within required timelines.
2. **Off‑boarding** – De‑activate security clearances, retrieve protected material, and close out all administrative files for staff, contractors, and associates.
3. **Clearance Management** – Track, record, and renew all levels of clearance; handle transfers between departments or external entities; issue confirmation letters and administer SC Aftercare (changes of circumstance, overseas travel briefings).
4. **Record‑Keeping** – Maintain accurate records in Salesforce and other secure systems; update supplier biographies, client details, and clearance status.
5. **Compliance & Auditing** – Support internal and external audits, log security incidents, and aid investigations; contribute to site audits and certification processes.
6. **Security Awareness & Policy** – Deliver security briefings, update induction material, and help draft policies to meet regulatory requirements.
7. **Stakeholder Liaison** – Work with Security Business Partner, Group Security Controller, project managers, and other teams to address complex or escalated issues.
**Required Skills**
- Demonstrated experience with UK HM Government security vetting (DBS, BPSS, SC).
- Strong organisational and administrative proficiency; meticulous attention to detail.
- Ability to prioritise urgent tasks and operate effectively under pressure.
- Excellent interpersonal and communication skills; comfortable liaising with internal teams, external suppliers, and clients.
- Proficiency in Salesforce and other record‑keeping platforms.
- Knowledge of GOVS007, HMG SPF, and related compliance frameworks.
**Required Education & Certifications**
- Relevant experience in security vetting or HR compliance for UK government organisations.
- Familiarity or formal training in security clearance processes (e.g., Security Vetting Officer credential) is preferred.
- Completion of any certification related to government vetting or compliance may be advantageous.