- Company Name
- Alliance of Professionals & Consultants, Inc. (APC)
- Job Title
- Office Manager / Admin Assistant
- Job Description
-
**Job Title**
Office Manager / Admin Assistant
**Role Summary**
Provide comprehensive office operations, administrative, and people‑support for a venture‑capital team. Ensure facilities, scheduling, travel, and communication flow smoothly while maintaining a professional and inclusive environment.
**Expectations**
- Handle all day‑to‑day office management and administrative tasks independently.
- Demonstrate strong organizational, interpersonal and discretion skills in a fast‑moving, cross‑border environment.
- Actively seek and implement process improvements to enhance operational efficiency.
**Key Responsibilities**
- Oversee daily office operations, including inventory management, vendor coordination, facilities maintenance, and workplace standards.
- Serve as primary liaison for building management, IT support, and external service providers.
- Manage executive and team calendars across multiple time zones; coordinate travel arrangements, expense reporting, and procurement in SAP, Ariba, Concur, and Microsoft Office.
- Prepare and maintain confidential documents, spreadsheets, and presentations with high accuracy.
- Greet founders, investors, and guests; set up meeting rooms and support in‑office events and team gatherings.
- Handle onboarding logistics for interns and new hires (IT setup, workspace prep, HR admin).
- Provide project and executive support to the Regional Managing Director and investment team, including basic budgeting, reporting, and database maintenance.
- Own ad‑hoc projects aimed at improving office efficiency and the overall employee experience.
**Required Skills**
- Minimum 3 years of administrative, office management or operations experience.
- Strong written and verbal communication; polished professional presence.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High levels of organization, reliability, adaptability, and ability to juggle multiple priorities.
- Demonstrated discretion, confidentiality, and sound judgment.
**Bonus Skills**
- Experience in venture capital, private equity, or startup environments.
- Familiarity with SAP, Ariba, or Concur (training provided).
**Required Education & Certifications**
- High school diploma or GED (required).
- Associate’s or bachelor’s degree preferred.
- No specific certifications required.