YMCA of the National Capital Region

www.ymcaottawa.ca

1 Job

214 Employees

About the Company

The YMCA provides values in action. We deliver sustainable, safe programs that positively transform lives and communities. As a charitable organization dedicated to the health of individuals, families and communities, the Y is accessible to all, serving more than 80,000 people in our region each year. Our programs and services address significant social and health issues with initiatives tailored to local community needs. We work to build healthy communities and advocate for children, teens and young adults, helping all to reach their potential and realize their goals. With support from our community, we are able to: * Promote healthy living by ensuring absolutely everyone is given the opportunity to achieve a healthier lifestyle. * Nurture the potential of children and youth by engaging young people and encouraging positive choices. * Support vulnerable people by helping them stabilize, develop future options and become contributing members of our community. * Inspire personal success by providing access to essential training and resources. Guided by our core values of honesty, caring, respect, responsibility, and inclusiveness, the YMCA of the National Capital Region brings children, youth, adults, and families together, to encourage belonging and foster positive change within our community. We fulfill our charitable mission by meeting the needs of our community in six functional areas: * Camp * Child Care * Employment Services * Health and Wellness * Housing Services * Immigrant and Newcomer Services

Listed Jobs

Company Name: YMCA of the National Capital Region
Job Title: Administrative Assistant to Corporate Services (FT Permanent)
Job Description: **Job Title** Administrative Assistant to Corporate Services **Role Summary** Provide comprehensive administrative support to the senior executive team. Manage schedules, travel, meetings, confidential correspondence and special projects, ensuring efficient office workflow and effective cross‑departmental coordination. **Expectations** - Maintain a proactive, professional, and independent working style. - Handle sensitive information with discretion and confidentiality. - Deliver high‑quality written and verbal communication. - Meet deadlines for travel, expense reports, minutes and documentation. **Key Responsibilities** - Organize and distribute agendas; record and distribute meeting minutes. - Coordinate complex travel itineraries, accommodation, and expense reports. - Maintain senior executives’ calendars, prioritizing competing requests. - Prepare and edit confidential correspondence, reports, and presentations. - Facilitate communication within and outside the executive office. - Track and report status of special projects and cross‑department initiatives. - Coordinate catering, logistics and documentation for meetings and events. - Respond promptly to urgent requests and resolve issues proactively. **Required Skills** - Proven experience supporting senior staff (≥3 years). - Fluent oral and written English; French language knowledge is an asset. - Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint). - Strong written, analytical and critical‑thinking abilities. - Excellent interpersonal and communication skills. - Ability to manage multiple priorities and projects simultaneously. - High level of professionalism, independence, and initiative. - Experience handling sensitive and confidential information. **Required Education & Certifications** - Post‑secondary education or equivalent in a related field. - Valid Canadian work permit; Police Record check (≤6 months old) required.