- Company Name
- Département du Val d'Oise
- Job Title
- Secrétaire à dominante PMI F/H (Nouvelle fenêtre)
- Job Description
-
**Job Title:**
PMI Administrative Secretary (Female/Male)
**Role Summary:**
Provide comprehensive administrative support to the Territorial Head Physician, Health Coordinator, and Administrative Team Leader in the Maternal and Child Protection (PMI) service. Manage communications, coordinate schedules, oversee documentation, and handle administrative tasks to ensure efficient departmental operations within the public health territory.
**Expectations:**
• Deliver high‑quality, timely administrative services to senior staff and partners.
• Uphold confidentiality and discretion in all sensitive matters.
• Adapt to evolving service requirements and work collaboratively across teams.
• Serve as the primary liaison for public and partner inquiries and assistance.
**Key Responsibilities:**
– Front‑desk and phone reception: greet visitors, answer calls, provide information, and direct inquiries to appropriate personnel.
– Secretary to Territorial Head Physician and Administrative Team Leader: prepare, organize, and distribute calendars, appointments, and meeting agendas.
– Administrative support to the PMI team: assist professionals with scheduling, documentation, and partner coordination.
– Mail and correspondence management: process, transcribe, format, print, and distribute PMI mail, reports, medical‑social summaries, dashboards, and statistics.
– Meeting organization: prepare minutes, coordinate agendas, and follow‑up on action items for mother‑care, team, and partnership meetings.
– File lifecycle management: collaborate with Health Coordinator on approvals, renewals, training records for home‑visiting assistants, and archive management.
– HR and logistics: administer personnel files, support procurement and logistics for PMI services.
– Email inbox management for the generic PMI service mailbox.
– Continuity of public service: partner with the secretary focused on ASE and Territory Assistant, fill in short‑term absences.
– Engage in specific activities: manage childcare, vulnerable children, emergency housing, and personnel skills.
**Required Skills:**
*Technical Skills*
- Polite, professional reception of diverse publics.
- Strong written communication and document preparation.
- Prioritization and time‑management of tasks.
- Adaptability to service changes.
- Proficient in office software and email platforms.
*Relational Skills*
- Active listening, availability, and self‑direction.
- Responsive, adaptable, and proactive.
- Team collaboration and cross‑functional coordination.
- Effective communication with stakeholders.
- Commitment to public‑service ethos.
*Knowledge*
- Familiarity with medical‑social frameworks and systems.
- Understanding of accreditation processes for home‑care assistants.
- Awareness of public‑service principles and departmental directives.
**Required Education & Certifications:**
- Secretarial training at Level IV (equivalent to a professional diploma in office administration).
- No additional certifications required; training in public‑service procedures is preferred.
Arnouville-lès-gonesse, France
On site
19-11-2025