- Company Name
- La Gazette des Communes
- Job Title
- Gestionnaire administratif et financier (F/H)
- Job Description
-
Job Title: Administrative and Financial Officer (F/H)
Role Summary:
Manage end‑to‑end administrative, human‑resources, and financial support for a research laboratory. Coordinate recruitment, onboarding, regulatory compliance, employee data maintenance, travel arrangements, and event coordination while providing basic financial transaction oversight.
Expectations:
Deliver accurate, timely administrative services; maintain up‑to‑date personnel records; ensure compliance with institutional and regulatory policies; act as liaison among researchers, partner institutions, and HR services; support the finance team with routine transactional tasks.
Key Responsibilities:
- Handle recruitment processes, including advising hiring teams, compiling dossiers, and coordinating with partner institutions and internal HR.
- Organize and monitor new‑employee onboarding: IT account creation, badge issuance, medical visits, and briefing on procedures.
- Maintain personnel databases, manage contract terminations, track training completions, and respond to institutional audit inquiries.
- Draft and monitor orders of mission for staff travel; aid in travel budgeting and reimbursement.
- Collaborate with event teams to host internal events, update the intranet, and circulate laboratory newsletters.
- Contribute to updating the welcome manual and onboarding journey in partnership with safety officers and PhD supervisors.
- Support financial operations by entering and reconciling routine procurement orders and monitoring payment schedules.
Required Skills:
- Strong grasp of HR procedures, employee lifecycle, and regulatory compliance.
- Excellent organisational and project‑management abilities.
- Proficient with office software (MS Office Suite, email, intranet systems).
- Effective written and verbal communication in French; basic English proficiency acceptable.
- Ability to work collaboratively across research, HR, and finance teams.
Required Education & Certifications:
- Bachelor’s degree in Business Administration, Human Resources, Finance, or related field.
- Minimum 2–3 years of experience in academic or research administrative roles, preferably within a laboratory setting.
- Knowledge of French labour law and academic institutional policies is essential.
- Certifications in HR (e.g., SHRM‑CP, HRCI) or finance (e.g., CPA, ACCA) are desirable but not mandatory.