The Higgins Group, Inc.

About the Company

Executive Search for the Life Sciences
The Higgins Group is a retained executive search firm dedicated to providing major and emerging companies in the life sciences with access to the leadership they need for exceptional market performance.

Focus, Experience, Commitment
The Life Sciences are our sole focus: The Higgins Group client list includes pharmaceutical, biotech, medical device and diagnostics firms ranging from Fortune 500 companies to specialty pharma to venture backed start-ups, all requiring executives with dedicated leadership in the life sciences.

The Higgins Group owner and founder Donna Higgins has almost three decades of experience in both emerging and large corporate life sciences environments. This rich industry experience provides insight into the demands of life sciences corporations, and is complimented by her dedicated focus on the right results, and a willingness to understand and put clients’ needs first.

Not Too Big, But Not So Small
The Higgins Group is just right. We are just the right size to be supremely responsive to our clients while having the reach and capability to tackle any search project. And with our tremendous network of partners and colleagues in the field, clients rest assured that for executive search in any of the life science sectors, The Higgins Group is where you come if you want it done right.

Listed Jobs

Company Name

The Higgins Group, Inc.

Job Title

Executive Assistant and Project Manager

Job Description

Job Title: Executive Assistant and Project Manager Role Summary: Provide high‑level administrative and project management support to a Vice President of Client Partnerships, overseeing full executive search cycles. Coordinate schedules, client and candidate communications, travel logistics, and data tracking while serving as a strategic partner to ensure efficient, solution‑focused recruitment and business development activities. Expactations: * 5+ years as Executive Assistant or comparable role in a corporate or consulting environment. * Proactive, detail‑oriented, and ability to manage overlapping deadlines. * Strong written, verbal, and active listening skills. * Proficient with virtual meeting tools, Microsoft Office suite, and candidate tracking systems. * Creative problem‑solving, sense of urgency, and initiative. * Team‑oriented service mindset with high work ethic. Key Responsibilities: * Schedule and coordinate interviews, client meetings, and the VP’s commitments. * Collaborate with internal search teams to manage timelines and external relationships. * Prepare weekly client updates, charts, and meeting notes. * Anticipate and gather information for strategic support of the VP. * Facilitate offers and negotiations, handling references, terms, and communications. * Develop and maintain organizational systems to track search status and business‑development activities. * Arrange travel for the VP and candidates, handling changes adaptively. * Update applicant tracking system (e.g., Invenias) throughout the process. * Maintain open communication with candidates; flag issues to the consultant or VP. * Keep the team informed on search progress and coordinate business‑development outreach. Required Skills: * Executive-level calendar management and scheduling. * Project coordination and timeline management. * Advanced proficiency in Microsoft Office and virtual meeting platforms. * Strong written and verbal communication. * Active listening and stakeholder engagement. * Organizational system design and data entry. * Negotiation support and reference management. * Ability to adopt new technologies quickly. Required Education & Certifications: * Bachelor’s degree or equivalent professional experience. * No mandatory certifications specified.

Philadelphia, United states

Hybrid

Senior

17-02-2026