- Company Name
- LivrEmploi
- Job Title
- GESTIONNAIRE DE FLOTTE AUTOMOBILE et ASSISTANT(E) DES SERVICES GENERAUX H/F
- Job Description
-
**Job Title**
Automotive Fleet Manager & General Services Assistant (M/F)
**Role Summary**
Responsible for the full lifecycle management of a corporate vehicle fleet (≈80 leased vehicles) and for supporting the General Services department. Ensures contract compliance, cost optimisation, insurance administration, fuel‑card management, and incident handling for the fleet, while also overseeing procurement, budgeting, supplier invoicing, office supplies, maintenance coordination, site‑access badge issuance, and related administrative tasks. Acts as a liaison between internal units, external suppliers, and service providers.
**Expectations**
- Maintain an efficient, cost‑effective vehicle fleet in line with corporate policies.
- Deliver accurate and timely financial processing (orders, invoices, budgets).
- Provide prompt assistance to drivers and resolve operational incidents.
- Keep dashboards and reports up‑to‑date for management and CSR reporting.
- Ensure continuity of General Services operations in the manager’s absence.
**Key Responsibilities**
*Fleet Management*
- Renew, order, and optimise leasing contracts for 80 vehicles.
- Validate and process supplier invoices related to the fleet.
- Administer vehicle insurance policies, renewals, and certificates.
- Declare, track, and follow up on accidents and claims.
- Support drivers with assistance and issue fuel/e‑charging cards; manage card allocations and billing.
- Process traffic‑violation notices for the fleet.
- Consolidate fleet data for CSR reporting.
*General Services Support*
- Create purchase orders, vendor records, and validate supplier invoices in D365.
- Update and monitor activity dashboards (supplies, consumption, services).
- Provide consolidated data to accounting for inter‑departmental cost allocation.
- Order paper, office supplies, and consumables.
- Manage maintenance service requests through the external provider’s tool.
- Oversee day‑to‑day operations (maintenance, security, reception, mail, cleaning) when the manager is absent.
- Produce and program site‑access badges.
**Required Skills**
- Strong numerical and analytical abilities; comfortable with KPI tracking.
- Proficiency in Microsoft Office, especially Excel (pivot tables), Word, PowerPoint.
- Excellent interpersonal and service‑orientation skills.
- Ability to work under pressure, manage emergencies, and devise quick solutions.
- Good organisational, teamwork, and communication capabilities.
**Required Education & Certifications**
- Minimum Bac+2 (associate‑level) qualification or equivalent.
- Prior experience managing a comparable vehicle fleet is preferred.
- No specific certifications required; proficiency with ERP (D365) and fleet management tools is advantageous.