Job Specifications
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
JOB TITLE: SUBCONTRACTS MANAGER
Key Responsibilities
The Subcontracts Manager will lead, oversee and manage all assigned subcontract activities for Petrofac's Asset Solutions business in accordance with the Supply Chain Management functional objectives and will ensure effective processes, procedures and resources are deployed.
Reporting to the Subcontracts Manager - Asset Solutions this position will be required to work on their own initiative dealing directly with the business line stakeholders, to plan, tender and manage all subcontracts activities in line with Petrofac best practice.
This position will be responsible and accountable for the leadership, performance and management of a team comprising of Subcontracts Specialists, Senior Subcontracts Specialists and Contract Assistants.
This position will be responsible and accountable for the planning and delivery of all subcontract activities required in support of tendering, pre-FEED, FEED and project execution activities within the business line.
This is dual role to provide strategic management in support of subcontract activities and hands on delivery and implementation
Lead and manage a subcontracts team ensuring all activities are carried out fully in accordance with Petrofac's policies, processes and procedures across a portfolio of projects and clients.
Manage the delivery of the full subcontract activity cycle from requirement identification through to contract close-out (sourcing, pre-qualification, supplier qualification, tender process, negotiation, award, post-order management and contract close-out).
Maintain and monitor subcontract governance, identifying and implementing opportunities for improvement and risk mitigation.
Lead, manage and monitor the development and implementation of subcontracting strategy papers.
Lead, manage and monitor asset transitions, ensuring timely development and negotiation of back-to-back subcontracts.
Lead, manage and monitor the development of subcontract asset plans, ensuring alignment with overall business strategy, client requirement.
Drive the development and implementation of standardised ITT and contract templates to enhance efficiency and consistency.
Provide oversight and direction to the team in preparing, issuing, and managing Invitation to Tender (ITT) packages, including commercial evaluations and recommendations for award.
Review and approve contract drafts, negotiations, and amendments prepared by the subcontracts team.
Ensure robust contract change control processes are followed, including logging and approval of all amendments and variations.
Prepare & review contract approval paperwork (SSJ, RRC, BURRC and Tender Board paperwork) in support of ITT's and awards.
Lead and manage the negotiations on contract terms with suppliers in line with Petrofac Best Practice and lead justifications for any significant exceptions for senior management approval.
Ensure all subcontracts include appropriate back-to-back coverage with client terms, and that any exceptions are approved in line with the DoA.
Ensure team compliance with company processes, governance, and SCM procedures in all subcontracting activities.
Drive and monitor subcontractor performance management plans, including the execution of formal performance reviews.
Lead, manage and monitor subcontracting strategy and planning in support of asset transitions and input into the broader SCM Transition Plan.
Lead, manage and monitor resolution of subcontractor disputes and claims in coordination with legal and commercial teams, ensuring timely and cost-effective outcomes.
Contribute to and promote a performance culture within the subcontracts team, improving focus on performance and value creation.
Build and lead a performance driven subcontracts team, promoting accountability, development, and operational excellence in support of business objectives.
Actively manage team workload, priorities, and succession planning to
About the Company
We are a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
Petrofac designs, builds, manages and maintains oil, gas, refining, petrochemicals and renewable energy infrastructure. Our purpose is to enable our clients to meet the world's evolving energy needs.
Our core markets are in the Middle East and North Africa (MENA) region and the UK North Sea, where we have built a long and successful track record of safe, reliable an...
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