Job Specifications
The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q ic@ y - Katzie, the q'wa:nl'@n - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.
Surrey Schools values an inclusive school district where equity is deeply embedded, and diversity welcomed. We acknowledge the profound responsibility we all have in ensuring that our schools and district sites foster an atmosphere where everyone feels secure, respected, and valued. Our commitment to providing a quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families. Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds.
Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.
THE ROLE
A Senior Buyer performs work relating to the procurement of a wide variety of goods, materials, services, and equipment of a high dollar value and of a complex nature for the School District.
A Senior Buyer is utilized as a liaison with other stakeholders and may represent the purchasing department on various committees as needed.
Monitors purchasing activity for opportunities for e-procurement, vendor development, contract administration, and other operational efficiency improvements.
Monitors' volumes and workloads to ensure deadlines and user needs are met. Perform tasks as a senior purchasing team member and provides direction and guidance to Purchasing Staff as needed. Submits recommendations for improvements to Management. Assists Buyers (as needed) to meet customer service levels in peak periods of activity. Work is conducted under the direction of Management and involves the exercising of independent judgment and action within defined parameters.
TYPICAL RESPONSIBILITES
A Senior Buyer is responsible for acting as a project manager for competitive bid projects including:
Working with end user department representatives to determine product specifications, service requirements, necessary vendor certifications, project timelines, and other requirements to ensure that end users get a solution that is optimized to provide the best value when considering quality, schedule, and cost.
Development of competitive bid documents including Request for Proposal (RFP), Request for Quote (RFQ) and Request for Supplier Qualifications (RFSQ). Conceptualizing and creating bid document strategy including quantitative and qualitative evaluation questions, bid evaluation criteria, and other requirements necessary to determine the best value to the organization for each specific project.
Management of competitive bid projects in accordance with legal and treaty obligations to prevent court and tribunal challenges.
Formation, training, and guidance of the bid evaluation team comprised of end user representatives from stakeholder departments to ensure fair bid evaluations that are defensible against trade tribunal or legal challenges.
Prepares final evaluation analysis and forwards to user departments for review and award.
Constructs Approval of Award for stakeholder sign off and support of award decisions as determined by the end user department.
Preparation of Approval of Award documents for sign off by the Secretary-Treasurer or their delegate.
Preparation of contract documentation that ensures that suppliers are accountable for the quality, price, schedule, qualification, and legal obligations associated with the project.
Contract management to ensure that chosen suppliers meet all commitments and, where necessary, take corrective action for any issues of concern.
Reviews purchasing requisitions to determine the appropriate methods of acquisition through value analysis and determines appropriate competitive bidding tools and methods.
Interprets and applies District policies and regulations, and follows Trade Agreement procurement processes (NWPTA, CFTA, WTO, NAFTA, etc.).
Ensure district privacy compliance requirements are met and maintains internal and external confidentiality, as required.
Under supervision, oversees contracts including monitoring user serviced contracts, resolving problems and conflicts both internally and externally th
About the Company
Surrey Schools (School District #36) operates schools in Surrey and White Rock, British Columbia. It is the largest school district in British Columbia with approximately 77,000 students. Surrey Schools includes 103 elementary schools, 21 secondary schools, five student learning centres, three adult education centres and a variety of other programs serving a wide range of specific student needs. The district is Surrey's largest employer with about 12,000+ employees, including more than 6,000 teachers.
Know more