Skills

Communication Leadership Time Management Dynamics Monitoring Training Motivation Recruitment

Job Specifications

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD

An exciting opportunity has arisen to join the BCUHB Help Me Quit Team as a Admin & Resource Officer. This role requires excellent time management, planning and organisational skills and the ability to work independently as well as part of a team.

This role is fixed term or secondment until March 2026 to meet the needs of the service.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

The successful candidate will assist the Help Me Quit team in their delivery of the smoking cessation programme and carry out administration tasks for the team.

As the Admin & Resource Officer, the post holder will have specific responsibilities in carrying out delegated administrative duties and health improvement activities in the community, working under regular supervision of the Service Lead.

The ability to speak Welsh is desirable for this post; English &/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications And Knowledge

Essential criteria

Word processing to RSA III/NVQ Level 3 or equivalent level of experience
Documented evidence of participation in training activities
An understanding of the implications of cultural difference for service delivery
Understanding the role of the Help Me Quit Team
Self-motivation for continued professional development

Desirable criteria

ECDL
Good knowledge of MS Office
Thorough understanding of office procedures
Knowledge of NHS and Local Health Boards

Experience

Essential criteria

Demonstrable experience in an administrative role
Experience of communicating with all levels of professional staff and the public
Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records

Desirable criteria

Experience of multi-disciplinary and multi -agency working
Experience of delivering health promotion programmes
Experience of administering finance systems, e.g. requisitions, budget monitoring

Skills And Attributes

Essential criteria

Ability to work independently with individuals and / or groups
Excellent interpersonal skills
Effective written and oral communication skills.
Good auditory / perceptual skills and the ability to sustain concentration
Awareness of team dynamics and work effectively as part of a team
Planning and organisational skills
Ability to work under pressure
Physical & emotional stamina to deal with sensitive and difficult situations
Computer skills e.g., competent use of Word, Excel and PowerPoint

Desirable criteria

Creative skills to support the development of engaging resources and materials
Welsh Language Skills are desirable level 1 understanding and speaking in Welsh

Other

Essential criteria

Ability to work flexibly according to the needs of the service and prioritise workload appropriately
Ability to promote a professional image of the organisation
Good time management
Proven ability to accept instruction, report back to supervisor, work within guidelines and respond appropriately to feedback
Willingness and ability to fully engage in supervision and feedback opportunities to ensure learning, accountability and support
Ability to be a reflective team member
Willingness and ability to travel between sites
An understanding of the Welsh culture

Desirable criteria

Ability to carry resources

About the Company

We are the largest health organisation in Wales, with a budget of PS1.3 billion and a workforce of over 17,000 staff. Providing primary, community, mental health and acute hospital services for the population of North Wales. Ni ydy'r sefydliad iechyd mwyaf yng Nghymru. Mae ein cyllideb yn PS1.3 biliwn ac mae gennym ni dros 17,000 o staff. Rydyn ni'n darparu gwasanaethau sylfaenol, cymunedol, iechyd meddwl ac ysbytai aciwt i bobl Gogledd Cymru. Know more