Job Specifications
Deep Trekker Inc., a global leader in subsea robotics and a member of the Halma plc group of companies, is seeking a People Operations Assistant (1-Year Contract) to provide hands-on support for the day-to-day administrative functions of the People & Culture team. This role is designed to manage high-volume HR administrative tasks, allowing our People & Culture team to focus on strategic initiatives and people programs.
Working closely with the People & Culture Specialist, you will be the day-to-day operational support across HR functions, ensuring smooth execution of HR processes and maintaining accurate records.
Key Responsibilities
Recruitment Administration
Post job openings and manage job boards
Coordinate interviews and scheduling with candidates and hiring managers
Maintain candidate records and update statuses in Workday
Support offer logistics and recruitment documentation
HR Systems & Data Support
Enter and maintain employee information in Workday
Maintain accurate payroll records, including timesheets, attendance, and payroll reports
Support data clean-up, corrections, and routine audits
Assist with onboarding setup and system access
Documentation & Compliance Support
Prepare standard HR documents using approved templates
Support documentation for immigration, investigations, terminations, and other employee lifecycle events
Maintain accurate and confidential employee files
Assist with year-end payroll processes, including T4 preparation and tax reporting
General HR Administrative Support
Manage incoming HR requests and route them appropriately
Assist with cyclical HR processes such as performance reviews, training enrollment, and other recurring tasks
How the Role May Evolve
As you become fully onboarded and comfortable with our systems and processes, the role may gradually expand to include:
Recruitment coordination and maintaining candidate pipelines
Supporting employer branding initiatives
Assisting with basic reporting and HR process documentation
Working with the Operations department to support facilities and provide general operations assistance
Any scope expansion will be gradual and guided by business needs and direction from the People & Culture Specialist.
Qualifications & Skills
Education & Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience
New graduates are welcome
0–2 years of experience in HR administration, HR operations, or payroll support is a plus but not required
Experience with HRIS systems (e.g., Workday) and payroll systems is an asset
Familiarity with Canadian employment legislation and HR compliance practices is an asset
Technical & Operational Skills
Comfortable supporting high-volume administrative tasks and coordinating multiple processes
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Comfortable managing HR data, records, and reporting
Ability to maintain accurate and confidential employee information
Interpersonal & Communication Skills
Strong organizational and time management skills
Attention to detail and accuracy
Ability to work collaboratively with HR, Operations, Finance, and other teams
Strong written and verbal communication skills
Professional and approachable demeanour
What We Offer
Dynamic, hands-on work environment where your ideas make an impact.
RRSP matching program (5%)
Free Health, dental, and vision coverage.
Opportunities for career growth.
A supportive and fun team culture where we celebrate wins and learn from challenges.
Deep Trekker is an equal-opportunity employer, and we encourage applications from candidates of all backgrounds and identities. Applicants who require a reasonable accommodation to complete the application and/or interview process should notify us at hr@deeptrekker.com.
About the Company
Deep Trekker provides the world's only truly portable, affordable, and easy to use remotely operated vehicles (ROVs) submersible crawler systems and subsurface cameras. Incorporated in 2010, in the heart of the Great Lakes - Ontario, Canada, our company is made up of innovators, creators, skilled engineers, technologists and dreamers of the underwater world. Deep Trekker’s mission is simple: we want to give anyone on earth an opportunity to explore the depths of our vast open waters, and bring innovation to inspections with ...
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