Job Specifications
Job Summary
This is an excellent opportunity for an enthusiastic Assistant Management Accountant with a minimum AAT Level 3 or NVQ Level 3 Qualification or studying towards, to join our busy team.
You will be a self-motivated, pro-active individual with good time management and organisational skills.
To succeed in this role, you will have a proven track record of delivery, experience of working to deadlines, and have good attention to detail.
You will be a good communicator and work well as part of a team.
As with similar roles in NHS finance there will be challenges, tight deadlines and hard work but you will have a real opportunity to further your career and make a difference to the Trust. This role is suitable for hybrid working but we would expect the successful candidate to be onsite a minimum of two days a week.
As a Foundation Trust, the Great Western Hospital serves a population in excess of 300,000, providing both Acute and Community services.
Main duties of the job
To support the Finance Business Partners and Management Accountants in the provision of comprehensive financial support and advice to budget managers so that they can provide the best patient care within the limited budget resources available.
To provide advice to Budget Managers including holding regular meetings.
To provide analysis from financial ledger and other systems to support financial monitoring and control.
To facilitate accurate reporting through reconciliation, journal processing and monthly financial ledger close.
About Us
Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.
Job Description
Job responsibilities
To assist in the production of the Divisions Management Accounts on a monthly basis to an agreed timetable.
Responsible for assisting the Finance Business Partner and divisional finance team, in the financial reporting for specific departments or Divisions, covering areas including financial position, budget and efficiencies.
Responsible for assisting the Finance Business Partner in the production of budgets for specific areas of reporting responsibility.
Responding to queries from Divisional and Departmental Managers.
To facilitate the production of accurate staff in post listings, budget reconciliation and financial figures in support of Divisions financial position.
Prepare and input to the ledger system actual and budget journals, as required, to ensure planned and actual expenditure is recorded under appropriate account and cost centre codes.
Analyse, investigate and resolve errors within Supplies and Payroll systems and take appropriate corrective action within monthly reporting timescales.
Responsible for compiling and maintaining the Divisions billing schedules, ensuring that the income claimed is uplifted on an annual basis.
Responsible for raising and cancelling invoices as requested by Departmental Managers and Finance Business Partners, ensuring that all queries are resolved.
To calculate and notify payroll in respect of appropriate deductions or additional payments to be made via salaries, e.g. private telephone calls.
To assist in the preparation of both monthly and ad hoc management information as and when required including input in to the Trusts board report.
To carry out variance analysis for Divisions to understand and provide information to budget managers and Finance Business Partners.
To provide financial information as required enabling Finance Business Partners to produce monthly Division Finance Reports including recovery plans.
To produce and maintain spread sheets and databases and to ensure that the analysis is accurate and robust, e.g. staff in post.
To contribute in the preparation of the Trusts annual budget setting process, including the production of the Trusts budget book.
To undertake pay costing for Divisions.
Meet with budget holders to discuss current financial position, agree staff in post, explanations of variances and to ensure proper process and governance is followed.
Develop and maintain good working relations with budget holders to develop knowledge and understanding of their area that may have financial implications.
To assist in the production of information to be included in the year-end accounts, including creditors, debtors and supporting analysis.
Provide support and participate in stock takes for inclusion in the annual accounts.
Proactively assist Senior Management Accountant and Management Accountants in reviewing current work practices and recommending improvement and changes where required.
Assist in the production of procedure notes for Finance Management and also develop and maintain procedure notes for Division speci
About the Company
Great Western Hospitals NHS Foundation Trust is one of the top three Trusts to work for in the South West. We employ almost 5,500 staff and serve a population of over 750,000 across Wiltshire and neighbouring counties.
Great Western Hospitals NHS Foundation Trust provides acute hospital services (at the Great Western Hospital in Swindon) and community health services across Wiltshire. These services include community hospitals, community nursing and therapy, and children's and young people's services.
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