Job Specifications
About The Role
We’re looking for a highly organized, proactive, and personable Administrative Assistant to support a dynamic Capital Project Planning team within a large, fast‑paced organization. This role is ideal for someone who enjoys being the go‑to support partner, thrives on variety, and takes pride in keeping teams running smoothly behind the scenes.
Reporting directly to a director level leader, you’ll provide day‑to‑day administrative support while also collaborating with cross‑functional teams on task‑based initiatives. You’ll play a key role in enabling project teams to stay organized, informed, and efficient across multiple office locations.
What You’ll Do
Provide daily administrative support to the Capital Project Planning team
Process data and assist with reporting and tracking activities
Manage expense reporting and support travel planning
Coordinate and support internal meetings and events
Maintain inventory of general office supplies
Assist with team requests related to systems, HR processes, and real estate coordination
Support multiple office locations, with occasional travel for meetings or events
What You Bring
3+ years of professional administrative experience within a large organization
Strong proficiency in Microsoft Excel, Microsoft Teams, and Microsoft Office (Word, Outlook)
Highly organized, detail‑oriented, and proactive in your approach
Confident, outgoing communicator who enjoys working with diverse stakeholders
Willingness to ask questions, seek clarity, and learn business processes to ensure accuracy
Considered An Asset
Experience supporting project‑based or operational teams
Exposure to finance, HR, or facilities/real estate support functions
Education
College Diploma, Certificate, or equivalent experience in Administrative Support, Business, Finance, Human Resources, or a related field
Working Conditions
Primarily office‑based environment (onsite in Waterloo)
Minimal travel for meetings or events
Standard work week scheduling: Monday - Friday, 8:00 AM – 4:30 PM EST
Why This Role?
This is a great opportunity for an experienced administrative professional who wants to be embedded in a collaborative, high‑impact team. You’ll gain exposure to large‑scale projects, work closely with leadership, and play a meaningful role in keeping operations running smoothly—all while continuing to grow your skill set.
Job Type & Location
This is a Contract position based out of Waterloo, ON.
Pay And Benefits
The pay range for this position is $30.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Waterloo,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l’entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d’Allegis Group. Découvrez d’autres informations à TEKsystems.com.
About TEKsystems And TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.