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Employee File Retrieval & Review Specialist

Employee File Retrieval & Review Specialist

On site

Rouen, France

Freelance

11-02-2026

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Skills

Adaptability Prioritization Problem-solving Attention to detail Organizational Skills

Job Specifications

Looking for contractors for a short-term contractual role based in France, Germany, Italy.

Overview

We are seeking detail-oriented professionals to support a global HR compliance project. This role involves locating, organizing, and reviewing historical employee files across multiple regions to ensure accuracy and completeness for compliance purposes. The position requires strong organizational skills, persistence, and the ability to work independently in environments where records may be archived or difficult to access. Support may be needed for review of digital files in addition to the physical files onsite.

Key Responsibilities

File Retrieval: Locate and collect employee records from various storage locations, including physical archives and digital systems.
Data Review: Assess files for completeness and accuracy based on project guidelines.
Documentation: Track progress, maintain logs of retrieved files, and report findings to project leads.
Collaboration: Work closely with regional HR teams and procurement partners to coordinate efforts and resolve discrepancies.
Problem-Solving: Identify missing or hard-to-find documents and escalate issues as needed.

Qualifications

Experience in HR administration, records management, or similar roles.
Strong attention to detail and organizational skills.
Ability to work independently and manage time effectively.
Comfortable handling confidential information in compliance with data privacy standards.
Familiarity with global HR processes is a plus.

Challenges & Expectations

Volume of Work: Expect to handle large quantities of files, some dating back decades.
Physical Archives: Files may be stored in boxes, closets, or off-site locations, requiring persistence and physical effort.
Complexity: Records may be incomplete or misfiled, requiring investigative skills to locate missing information.
Time Sensitivity: Work will be deadline-driven, requiring efficient prioritization and adaptability.
Global Coordination: Collaboration across multiple countries and time zones will be necessary to ensure consistency and compliance.

If interested, please get in touch with me on Linkedin or drop an email with your recent CV on usha@infotreeglobal.com and I'll get back to you at the earliest.

Best Regards

Usha

Infotree Global Solutions

Linkedin: linkedin.com/in/usha-rahul-116453223

About the Company

Infotree Global was founded in 2002 in a small office in Canton, MI, Infotree Global had a clear mission; To bring the world’s best talent together with the greatest companies producing results through continuous improvement and innovation. From those humble beginnings, Infotree Global has explosively grown from a two-person operation to a global solutions company, functioning in over 150 countries across 5 different continents. Infotree Global proudly serves more than 250 of the Global 1000, numerous government agencies... Know more