Job Specifications
About BDO
BDO is the leading mid-tier professional services provider globally. In 2024, we recorded global revenues of over US$15 billion across our core service lines - Audit & Assurance, Tax, Advisory, and Business Services & Outsourcing. With a worldwide community of over 119k professionals operating in 166 countries and territories, we’re dedicated to helping our clients navigate complex financial and strategic challenges, aligned to our core purpose ‘People helping people.’
More information about BDO can be found on www.bdo.global.
Why join us?
A great place to work
Building a thriving global team is an essential pillar of our bold new vision Global solutions. Driven to be the best. - so it’s no surprise that our offices around the world are regularly recognised with awards and accolades. We’re a people-powered business, with a diverse, dynamic and inclusive international team who are committed to excellence, innovation, and integrity.
Professional growth
Our collaborative, international environment fosters professional growth and development, to ensure that all our people thrive. We’re committed to transferring and sharing resources, knowledge, skills, and experience across our organisation, and our Global Mobility Programme provides the gateway to a whole world of opportunities.
Make a difference
We believe businesses have both an economic imperative and an ethical responsibility to contribute to a more sustainable and equitable world. In 2021, we committed to achieving net-zero carbon emissions by 2050 or sooner. As part of our global sustainability efforts, we continue to integrate responsible practices into our operations and work with clients to support their own net-zero journeys. In addition, we’re proud to support thousands of colleagues around the globe to ‘give back’ in the communities in which we operate.
Position: Assistant, Global Office
The Assistant, Global Office serves as the central point of contact for all office-related operations within the Global Office. This role ensures smooth functioning of facilities, travel arrangements, and administrative support for different stakeholders within the Global Office, and support with HR tasks, contributing to an efficient and welcoming work environment.
Key accountabilities
Performance and progress in the following areas will be the priorities for this position:
Office & Facilities Management
Coordinate building maintenance and liaise with external service providers (cleaning, HVAC, plant care, building manager, etc).
Manage technical systems including charging stations, alarm systems, and access control.
Oversee parking and badge systems (dedicated supplier app) and ensure secure building access.
Supplies & Equipment
Maintain stock of office supplies and place orders via approved vendors (office suppliers).
Manage coffee machine service and supply (via supplier).
Set up printer profiles and assist with IT-related office equipment needs.
Travel & Accommodation
Arrange flights and hotel bookings for staff and visitors through travel agency or dedicated platform.
Negotiate annual hotel rates and handle travel changes or cancellations.
Logistics & Mail
Coordinate courier services (dedicated supplier) and manage incoming/outgoing mail.
Monitor 3 mailboxes
Process company credit card transactions for office-related expenses.
Handle minor IT orders on behalf of the IT Department.
Handle ad hoc requests from colleagues.
Additional Duties
Visitor Management & Emergency Tracking
Maintain visitor registration and ensure compliance with privacy and audit requirements.
Support emergency evacuation tracking and system improvements.
Event & Catering Coordination (for small internal meetings)
Organize internal events and manage catering for meetings and staff gatherings.
Onboarding Support
Prepare access badges, parking permissions, and office essentials for new joiners.
Ensure new joiners abroad get their IT equipment on time (liaise with HR/IT).
Qualifications and experience
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office systems and vendor management.
Attention to detail and problem-solving mindset.
Good knowledge of ENG/NL/FR
Privacy statement
The BDO network is coordinated by Brussels Worldwide Services BV (BWS). By providing personal information during the application process, you consent to BWS processing your personal data for the purpose of treating your application, evaluating your candidacy, and contacting you about the position for which you have applied. We also may process your personal data to:
Evaluate you for any open positions throughout the BDO network.
Generate general statistics.
Inform you of any other job opportunities.
You also agree that we may share such data with BDO firms and service providers, if relevant to this job application.
BWS does not collect ‘sensitive’ personal information except when voluntarily provided by the cand
About the Company
BDO is the leading provider of professional services within the mid-tier of our profession. We are proud to deliver seamless client service, from 1800 offices in 166 countries, across the world. Our 119K+ professionals continuously transform our approach by embracing future-oriented technology and focusing on quality. Strategic decisions and investments made in recent years have further equipped the organisation with the global infrastructure and innovative solutions needed to deliver long-term value for our clients.
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