- Company Name
- City of Bellevue, Washington
- Job Title
- Senior Administrative Assistant – City Attorney’s Office
- Job Description
-
Job title: Senior Administrative Assistant – City Attorney’s Office
Role Summary: Provide high‑level administrative support to the City Attorney, Deputy City Attorney, and legal staff, managing calendars, communications, document drafting, agenda packet preparation, contract tracking, SharePoint maintenance, reporting, and budget coordination while working independently and handling multiple priorities.
Expectations: Demonstrate self‑awareness, sound judgment, and proactive problem‑solving; respond with appropriate urgency to diverse situations; maintain confidentiality; communicate professionally with all organizational levels; work effectively both as a team member and autonomously; adhere to established deadlines and procedural standards.
Key Responsibilities:
- Schedule and maintain calendars for the City Attorney and Deputy City Attorney.
- Draft, edit, and distribute documents, correspondence, and presentations.
- Organize and manage electronic and physical filing systems.
- Act as liaison between the Office and other departments.
- Coordinate communications for the City Attorney inbox and with City Manager and Council Office.
- Lead production of the City Council Agenda Packet: draft legislation, track agenda items, and liaise with Council Office and City Clerk’s Office.
- Serve as point person for contracts and amendments, creating and monitoring expenditures.
- Develop, maintain, and update the Office SharePoint intranet and Internet site.
- Assist in creating and managing KPI reports, accountability measures, and data utilization.
- Support budget proposal writing, coordination, and tracking for the Office leadership.
- Perform additional duties and special projects as assigned.
Required Skills:
- Exceptional written and oral communication.
- Strong organizational, detail‑oriented, and time‑management abilities.
- Ability to multi‑task, prioritize, and meet deadlines amid frequent interruptions.
- Proficiency in Microsoft Word, Outlook, PowerPoint, Excel, SharePoint; experience with case‑management systems such as Prolaw is preferred.
- Excellent interpersonal skills, discretion, and confidentiality.
- Ability to work independently and collaboratively with minimal supervision.
Required Education & Certifications:
- Four‑year college degree with coursework related to administrative or legal support duties.
- Minimum four years of progressively responsible office support or legal secretarial experience, or an equivalent combination of education, experience, and training.