Job Specifications
Come Join the City of Bellevue!
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the " Hiring Process " section below to learn more.
New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.
Job Summary
Are you motivated by challenging work and being part of a high-performing legal team? Are you resourceful, adaptable, and effective in variety of communication settings?
Do you demonstrate self-awareness and sound judgement? Do you embrace and act on feedback? Do you understand the need for procedure but are not shy about identifying new ways of operating? Do you actively pay attention to small details and appreciate working in a team setting?
If so, the Bellevue City Attorney’s Office is the place to be. We are looking for an attentive, analytical and self-directed Sr. Administrative Assistant. At the City of Bellevue you'll be part of a team committed to providing exceptional public service, upholding the public interest and being part of the community vision. The City of Bellevue is a dynamic, international, and multicultural, future-focused, diversity driven, high performing City. The City invests in its employees and encourages and rewards employee growth and development. Bellevue welcomes the world - our diversity is our strength. It's what makes the City of Bellevue an exciting place to work, live and explore.
Essential Duties And Responsibilities
The responsibilities of this Sr. Administrative Assistant include:
Provide administrative support to the City Attorney, Deputy City Attorney and the Office including: scheduling and maintaining calendars, drafting and editing documents, preparing correspondence and presentations, maintaining an organized filing system, and serving as a liaison with other departments
Learn, support and provide back up to the Office Manager
Learn, support and provide back up to Legal Secretaries
Responsible for communications (receiving requests and coordinating responses) for the City Attorney inbox, and with the City Manager and Council Office
Lead the production of the City Council Agenda Packet materials for the Office, which includes preparing initial drafts of legislations, tracking the status of agenda items, and communicating with Council Office and City Clerk’s Office staff as needed
Point person for contracts and amendments, including creating and tracking expenditures of these contracts
Develop and maintain the City Attorney’s Office SharePoint Intranet and Internet site
Assist, create and manage reports, such for KPI (key performance indicators), accountability measures, use data of programs/tools as needed
Assist with the City Attorney’s Office leadership team in budget proposal writing, coordination and tracking
Perform other duties and work on special projects as assigned
To be a successful candidate, you must demonstrate self-awareness, be effective in a variety of communication settings, and be able to work independently while managing a large variety of assignments. You must be able to respond with the appropriate level of urgency to a diverse set of circumstances and take effective action. You must be a creative thinker and proactive in problem solving. You must have great attention to detail and have strong organizational skills. It is also essential that you can work well and communicate effectively with people at all levels of the organization with a high degree of professionalism, integrity, and discretion.
Supervision
Receives moderate supervision. Supervisor generally indicates what is to be done and provides instruction only for new, difficult, or unusual assignments.
No formal supervisory responsibilities, however, may provide orientation and task instruction to new office and clerical staff.
Qualifications
Qualifications
Strong written and oral communication skills.
Exceptional organizational and detail-oriented skills.
Strong time management skills.
Ability to multi-task, prioritize work, balance competing demands with frequent interruptions and meet established deadlines.
Proficient with Microsoft Word; Outlook; PowerPoint, Excel, SharePoint. Experience with case management system Prolaw preferred .
Strong interpersonal skills, including ability to maintain confidentiality and to work with people in a sensitive and courteous manner.
Ability to work as a team player as well as independently with minimal supervision.
Education And Experience
Four-year college degree with major coursework in a discipline related to the duties of the position.
Four years of progressively responsible related office support or legal secretarial work is preferred.
Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
Supplemental Information
Physical
About the Company
Bellevue is the fifth largest city in Washington, with a population of more than 150,000. It is the high-tech and retail center of the Eastside, with more than 150,000 jobs around the city and a skyline of gleaming high-rises. You can learn a lot about the city from news releases, the It's Your City newsletter and Bellevue Television. While business booms downtown, much of Bellevue retains a small-town feel, with thriving, woodsy neighborhoods and a vast network of green spaces and recreational facilities that keep people ca...
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