Skills

Communication Time Management Architecture Marketing Accounting

Job Specifications

The Operations Manager supports the Operations Director in overseeing day-to-day operations and project coordination across the Paris office. This role ensures that project timelines, procurement logistics, client communications, and financial processes are effectively managed. The position also provides direct assistance to the Creative Director in managing executive schedules, events, and branding initiatives.

Operational Responsibilities

1. Paris Office Management

Manage daily operations and general upkeep of the Paris office
Set up and manage software accounts for team members
Coordinate team travel and related logistics
Handle expense reports and support onboarding of new team members

2. Bookkeeping & Financial Support

Code invoices and receipts to prepare for accounting submission
Assist with budgeting updates and account management file updates

3. Procurement & Supplies

Order materials, supplies, and equipment for office or project needs

Project & Client Coordination

1. Client Logistics & Communication

Coordinate with clients to communicate delivery schedules
Manage logistics for timely and accurate fulfillment

2. Procurement Logistics

Obtain quotes and oversee customs clearance processes
Organize transportation, storage, and final delivery of goods

3. Installation & Post-Installation Management

Coordinate installations with the design team project lead
Manage follow-up on returns, defects, and exchanges

4. Project Timeline & Design Team Liaison

Track project schedules to ensure deadlines are met
Act as a liaison with design project leaders to synchronize deliverables

Creative Director & Brand Support

1. Scheduling & Appointments

Arrange meetings, travel, and appointments for the Creative Director
Plan schedules while the Creative Director and President are in Europe

2. Executive Support

Organize travel and entertainment for the President as needed
Manage and maintain the President's schedule
Proactively provide information and updates to executives and team leads

3. Event & Activity Coordination

Schedule internal and external events, programs, and team activities
Oversee logistics for public or brand-facing initiatives

4. Marketing & Branding Support

Support the Creative Director in managing and tracking branding and marketing projects

Qualifications

Strong written and verbal communication skills in both French and English
Excellent time management skills
4+ years of experience in a similar role in a design related industry (interior design and/or architecture)
Bachelor or Associate degree in art, design or a related field
Knowledge of FF&E selection (materials, finishes, detailing, and scheduling), methods, and the tools involved in the construction or repair of houses, buildings, products or other structures a plus

Salary based on experience. Start date November 1st.

About the Company

AD100 With an international perspective, and a great reverence for the unpredictable beauty of nature, Martin Brule Studio has developed an approach that is at once steeped in history yet free of rules and restrictions. The studio specializes in interior architecture and design services and is based in New York, Paris, Miami & Montreal. Know more