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Internship: Assistant Recruitment and Office Management

Internship: Assistant Recruitment and Office Management

On site

Brussels, Belgium

Internship

26-11-2025

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Skills

Communication Attention to detail Effective Communication Recruitment Organizational Skills

Job Specifications

Internship: Assistant Recruitment and Office Management

We are seeking a highly motivated and organized Assistant in Recruitment and Office Management (Intern) to support our People and Operations departments. This internship offers a comprehensive immersion into human resources coordination and administrative management within a fast-paced environment.

Key Responsibilities and Tasks

The intern will be actively involved in two critical areas: Staff Recruitment/Coordination and Office Administration.

Recruitment and Staff Coordination

Manage and process new applications received via the Liveforce platform
Contact candidates by phone and efficiently schedule interviews
Approve and maintain the accuracy of the personnel database on Liveforce
Ensure timely and effective communication with staff via telephone regarding missions and logistics
Prepare and organize uniforms and essential work accessories for the personnel
Verify that teams collect their uniforms in a timely manner and ensure they are prepared and well-presented for assignments
Coordinate and supervise the missions on spot
Conduct follow-up calls with Team Leaders based on questionnaires received from them
Update the Uniforms tracking table and coordinate the collection of all work materials
Assist the Planning and Operations Manager and the People Department Director by contacting personnel in cases of urgent cancellations or staff shortages and other relevant tasks

Office and Administrative Management

Act as the primary point of contact for incoming calls, responding to the telephone and dispatching requests or information to the relevant colleagues
Manage the inventory of office supplies, process necessary orders, and record invoices
Support coordination with the building administrator as a key contact point, under the guidance of the People Department Director

Candidate Profile

Currently pursuing studies in Human Resources, Office Management or a related discipline.
Fluency in English, French, and Dutch is required to effectively manage communication with diverse staff and external partners.
Demonstrated proficiency in organizational skills and rigorous attention to detail.
Excellent interpersonal and telephone communication abilities are essential.
Proactive attitude and ability to effectively coordinate multiple administrative and logistical tasks.

To Apply: Please submit your CV and cover letter outlining your interest in this dynamic position at admin@elite-events.be

About the Company

At Elite Events we provide expert event management and staffing solutions tailored to the needs of our clients in Belgium and internationally. With over a decade of experience we specialise in European Institutions, events, associations and political forums as well as corporate events. Elite Events has established a strong reputation for its expertise in managing events for European institutions, associations, and political forums. With extensive experience in organising events of all scales, including in-person meetings, hy... Know more