Job Specifications
At Red Bull Technology, precision, pace and innovation power everything we do. We’re looking for a highly organised, forward thinking Executive Assistant to support our Marketing leadership team at the heart of one of the world’s most advanced high performance engineering environments.
If you thrive under pressure, operate with exceptional accuracy, and love being the steady force behind a fast‑moving team, this is your opportunity to join an organisation where performance matters, on and off the track. You’ll play a key role in enabling our Marketing leaders to stay focused on pushing boundaries, elevating our brand, and driving world‑class results.
Key Responsibilities
1. Calendar & Meeting Mastery
Own and optimise the calendars of the Marketing Leadership Team, ensuring seamless scheduling across meetings, reviews, travel, and key milestones.
Coordinate high‑impact meetings, presentations, and cross‑functional sessions, both onsite and with external partners.
Prepare agendas, capture clear and actionable minutes, and drive follow‑up to keep momentum high and deliverables on track.
2. Communication & Information Flow
Act as the primary gateway to the Marketing Leadership Team, managing calls, inboxes, and messages with speed, clarity, and professionalism.
Draft, refine, and review key communications, from reports to presentations, ensuring messaging is sharp, timely, and aligned.
Keep communication flowing smoothly across teams and stakeholders, enabling leaders to stay focused on strategic priorities.
3. Travel & Event Coordination
Work with the travel team to orchestrate complex itineraries for the Marketing Leadership Team, ensuring every detail (flights, hotels, logistics) is meticulously planned.
Support the planning and execution of marketing events, leadership off‑sites, hospitality moments, and team sessions.
4. Project Support & Insight Generation
Partner with the Marketing Leadership Team on special projects, providing research, data insights, and high‑quality presentation material.
Monitor timelines, actions, and key project stages to ensure progress remains on target and stakeholders stay aligned.
5. Team & Operational Support
Act as a crucial link between the Marketing Leadership Team and the wider Marketing department, promoting clarity, collaboration, and strong team communication.
Support leaders with budget tracking, expense coordination, and financial overviews to keep operations running efficiently.
Handle confidential information with absolute discretion and professionalism.
6. Stakeholder & Relationship Management
Build strong, trusted relationships with internal teams, external partners, and senior stakeholders across Red Bull Technology and the wider Red Bull network.
Facilitate cross‑departmental alignment on high‑priority initiatives to ensure smooth execution and shared success.
7. High‑Quality Administrative Excellence
Manage sensitive documentation with precision, ensuring all information is stored, shared, and secured appropriately.
Oversee expense reports, timesheets, purchase orders, and invoicing on behalf of the Marketing Leadership Team with accuracy and pace.
Skills & Qualifications
Proven Experience:
Experience as an Executive Assistant, including at least 2 years supporting senior or C‑suite leaders. Experience within marketing, high‑performance environments, or fast‑paced industries is a strong advantage.
Exceptional Communication: Outstanding written and verbal communication skills, with sharp attention to detail and the ability to deliver clear, concise, and polished messaging.
Organisation at Pace: Elite time‑management and organisational abilities, with the skill to prioritise competing demands and stay ahead in a fast‑moving environment.
Technical Mastery: Confident using MS Office (Word, Excel, PowerPoint, Outlook, Teams) at an advanced level, with the ability to create high‑quality documents, presentations, and analyses.
Proactive Problem Solver: Able to anticipate needs, think critically, remove obstacles, and offer practical solutions before challenges arise.
Professional Integrity: Trusted to manage highly confidential information with discretion, judgement, and professionalism at all times.
Adaptable & Resilient: Thrives under pressure, embraces change, and can operate autonomously while managing multiple tasks and priorities.
Strong Interpersonal Skills: Adept at building strong, positive relationships with stakeholders across teams, departments, and levels — enabling smooth collaboration and aligned expectations.
Ready to be part of a team that pushes boundaries both on and off the track? At Red Bull Racing, we believe in rewarding excellence and fuelling potential. As part of our Support Functions team, you’ll enjoy a competitive package of benefits, including:
Bonus scheme
Private healthcare
A pension scheme
On-site gym
Free daily food allowance
And many more!
Join us—and help power the team behind the team.
Job Posting End Date