Job Specifications
Position: Office Operations Intern
Schedule: Full or Part Time (20–40 hours per week, unpaid internship)
Location: Washington, DC
The Center for European Policy Analysis (CEPA) is seeking a proactive and highly organized individual to join its Administrative Operations team as an Office Operations Intern. This intern will play a key role in supporting the day-to-day functioning of CEPA’s office, ensuring smooth operations, strong internal coordination, and a positive in-office experience for staff and visitors.
The Office Operations Intern will assist with administrative processes, office logistics, vendor coordination, and internal systems that keep the organization running efficiently. This internship offers hands-on exposure to nonprofit operations, office management, and institutional support within a fast-paced, mission-driven organization.
The ideal candidate is detail-oriented, dependable, and enjoys creating order and structure. They are comfortable juggling multiple tasks, communicating with a variety of stakeholders, and taking initiative to solve operational challenges as they arise.
Key Responsibilities
Support daily office operations, including workspace organization, supply management, and general office upkeep.
Assist with coordinating office logistics such as meeting setups, guest visits, and internal events.
Provide administrative support to the Administrative Operations team, including tracking requests, maintaining documentation, and updating internal systems.
Help manage office inventory, place supply orders, and coordinate with vendors as needed.
Support internal processes related to facilities, technology coordination, and shared office resources.
Assist with onboarding logistics for new staff and interns (workspace setup, access coordination, materials).
Collaborate with HR and program teams to support a positive and wellfunctioning inoffice environment.
Conduct research and assist with special projects related to office efficiency, systems improvement, and operations best practices.
Qualifications
Education:
Currently pursuing or recently graduated with a degree in a relevant field (e.g., Business Administration, Public Administration, Organizational Management, International Relations).
Minimum junior or senior standing in undergraduate studies, or enrollment in a graduate program.
Skills:
Strong organizational and time management skills.
Clear and professional communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (Teams).
Ability to manage details, follow processes, and maintain accurate records.
Comfort handling logistical and administrative tasks with consistency and care.
Interest & Knowledge:
Demonstrated interest in office operations, nonprofit administration, or organizational effectiveness.
Interest in learning how missiondriven organizations operate behind the scenes.
Professional Traits:
Reliable, proactive, and solutionsoriented.
Strong attention to detail with the ability to manage multiple priorities.
Teamoriented with a willingness to support wherever needed.
Adaptable and eager to learn in a dynamic environment.
Availability:
Commitment to three months, with agreedupon hours per week between 2040 hours.
Ability to work in CEPA’s Washington, DC office; some flexibility for hybrid work depending on role needs.
About CEPA:
CEPA is a 501(c)(3) non-partisan organization, and its mission is to ensure a strong and democratic transatlantic alliance for future generations. Headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic, CEPA brings an innovative approach to the policy arena. Our cutting-edge analysis and timely debates galvanize communities of influence while investing in the next generation of leaders to understand and address present and future challenges to transatlantic values and principles.
Equal Opportunity
CEPA is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including, but not limited to, hiring, recruiting, promotion, termination, leave of absence, benefits, and internships. CEPA makes hiring decisions based solely on qualifications, merit, and business necessity.
About the Company
The Center for European Policy Analysis (CEPA) is a nonprofit, nonpartisan, public policy institution headquartered in Washington, DC with hubs in London and Brussels, focused on strengthening the transatlantic alliance through cutting-edge research, analysis, and programs. CEPA provides innovative insight on trends affecting democracy, security, and defense to government officials and agencies; helps transatlantic businesses navigate changing strategic landscapes; and builds networks of future leaders versed in Atlanticism.
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