Job Specifications
PMO Analyst / Senior Project Coordinator
Contract duration: 12 months
Hybrid – 2 days in office and could increase
Role Summary
The PMO Analyst / Senior Project Coordinator provides high quality project support to enable effective project delivery and executive ready reporting. This role is responsible for managing meeting logistics, documenting action items and decisions, reviewing project deliverables, and ensuring alignment to organizational standards. The ideal candidate combines exceptional coordination skills with strong analytical capabilities and a continuous improvement mindset.
Key Responsibilities
Meeting & Communication Support
• Coordinate and schedule project meetings, workshops, and stakeholder sessions.
• Attend meetings, capture detailed minutes, document decisions, risks, and action items.
• Distribute meeting notes and follow up with owners to ensure timely completion.
• Prepare agendas, pre reads, and meeting materials in collaboration with the Project Manager.
Deliverable & Quality Assurance Support
• Review and proofread project deliverables (presentations, documents, data sets) to ensure accuracy, completeness, and readiness for executive audiences.
• Validate that materials follow PMO standards, templates, and formatting guidelines.
• Track edits, incorporate feedback, and ensure final versions are error free.
Project Coordination
• Maintain project plans, RAID logs, status trackers, and action item registers.
• Support issue and risk tracking, escalating blockers where necessary.
• Coordinate with cross functional team members, vendors, and stakeholders.
• Assist with resource onboarding and access management.
Reporting & Documentation
• Assist with preparation of weekly/monthly status reports, dashboards, and executive updates.
• Gather data and input from team members, ensuring accuracy before submitting to the PM.
• Maintain organized project documentation repositories (SharePoint/Teams/Confluence).
Process & Standards
• Contribute to the development and enhancement of PMO standards, templates, and best practices.
• Identify opportunities to streamline workflows, automate reporting, or improve communication flows.
• Support implementation of continuous improvement initiatives within the project or PMO.
Administrative & Operational Support
• Manage calendars, scheduling, and logistics for key project meetings.
• Track key deadlines, milestones, and deliverables.
• Provide day to day operational support to keep the project running smoothly.
MUST HAVE
• +8 years of experience in project coordination, PMO support, or a similar role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication abilities.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Experience with Teams, SharePoint, and project management tools (e.g., MS Project, Planner, Jira).
• Detail oriented with strong proofreading and quality control skills.
NICE TO HAVE
• Exposure to process improvement methodologies (Lean, Six Sigma, Kaizen).
• Experience preparing executive level presentations.
• Knowledge of PMO governance, templates, and reporting frameworks.
• Prior involvement in large, complex, or multi project environments.
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Dexian will on request provide accommodation for disabilities to support your participation in all aspects of Recruitment, Assessment and selection process.
Note: Dexian Canada will, on request, provide accommodations for disabilities to support your participation in all aspects of our Recruitment and Assessment/Selection Processes.
About the Company
Dexian is a leading provider of staffing, IT, and workforce solutions with nearly 12,000 employees and 70 locations worldwide. As one of the largest IT and professional staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was launched in 2023 and created from the combination of DISYS, Signature Consultants, and other strategic acquisitions.
Dexian fuses the best elements of its legacy companies to create a platform that connects talent, technology, and organizations to produce game-chan...
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