Skills

Organization

Job Specifications

Duration: 6 Months

JOB DESCRIPTION

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2025. We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future. Note that the position may be in the Canadian Branch or in one of its subsidiaries based in Montreal.

The position at a glance

Based in Montreal, the Executive Assistant is a key staff member within the CIB Americas CCCO and ITO CCCO departments. He/ She will support several of CCCO/ITO CCCO management team members, including but not limited to the CIB Americas CCCO and CIB Americas ITO CCCO. The Executive Assistant will directly report to the CIB Americas CCCO. He/ She will work in collaboration with other Executive Assistants within the COO Americas remit.

In detail

The team member is responsible of the following activities:

Provide high-level administrative support for the CCCO and ITO CCCO; and serve as the gatekeeper for internal and external stakeholders;
Provide administrative support for Managing Directors reporting into the two senior executives;
Partner with the Chief of Staff/Chief Operating Officer for both senior executives;
Perform calendar management – complex agenda and setting of meetings across all time zones;
Arrange domestic and international travel, including expense claims and expedited travel services;
Coordinate webcasts, video and teleconferences as needed;
Prepare and coordinate CIB AMER CCCO permanent and contractor headcount asks / job postings (including billing for contractors [not for ITO CCCO]
Plan and coordinate all logistics for internal/external events such as Town Halls, team building events, staff events on-site and off-site and all other ad-hoc event requirements;
Manage agenda and support logistics for VIP visitors;
Modify and distribute reports, invoices and contracts; [not for ITO CCCO]
Ensure approvals and signatures are secured in a timely manner;
Assist with internal communications and coordinate with Mar Comms when required;
Complete any reasonable projects or tasks, as requested by either senior executive.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Sapna Singh

Email: sapna.s@ustechsolutionsinc.com

Job ID: 26-07090

About the Company

USTECH SOLUTIONS is the largest privately owned diversity workforce partner with a global footprint. For 20+ years, we have partnered with leading MSPs and some of the world's largest enterprises to deliver a flexible workforce. We serve Fortune 500 giants and growing businesses alike, reinventing the role of humans in a digital workforce. 'Reinventing Human' is about connecting you with top talent and seamlessly integrating new hires into your programs through our next gen AI powered Talent platforms. As the largest privat... Know more

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